Wednesday, January 28, 2015

Business Intelligence Center site template missing

Issue Description

Recently I was trying to create a SharePoint site based of the BI Center template and noticed that this option was missing.


1) Browse to Site collection Features and Activate PerformancePoint Services Site Collection Features

2) Browse to Site Features and Activate PerformancePoint Services Site Features


User Name is displaying incorrectly in SharePoint

Issue Description

A user's display name is incorrect on a SharePoint site .A user in your organization has recently updated some of his or her information (such as the user's display name) in Active Directory Domain Services. The information was updated correctly in the user Profile Service Application. However, on a specific Microsoft SharePoint 2010 Site Collection, that information was not updated.


The user is not synchronizing correctly to a Site Collection. This most likely occurs because the user is not flagged as Active on the Site. In Microsoft Office SharePoint 2007, you could remove the user from the All People group and re-add them. This option is no longer available in SharePoint 2010.


In simple words – Note the permission of the user in the site. Remove the user from the site and add again. Detailed explanation is below

Important: If you remove the user from the All People group, all the user's permissions to this Site Collection are removed. Before you remove the user's permissions and re-add them, note the user's permissions. To do this, on the Site Actions menu, click Site Permissions, and then click Check Permissions.
The All People group is hidden in SharePoint 2010. However, to access this group, you can modify the following 

URL in the browser:
<Site URL>/_layouts/people.aspx?MembershipGroupId=0

For example, the URL will resemble the following:<SpecificSiteName>/_layouts/people.aspx?MembershipGroupId=0

If you remove the user from this group, this also removes the user from the userInfo table in the Microsoft SQL Server database. When you re-add the user, the user's information is updated in this table.

Tuesday, January 20, 2015

Invalid WorkflowInstanceID parameter in URL

When an end user clicked on an View the workflow history from an older email send as a part of a SharePoint Workflow approval, the user got the below error message.

This error might be encountered for the item(s) whose workflow completed and initiated long back.
This is because of AutoCleanupDays property of Workflow. By default, the value is set to 60 days. After 60 days, if the workflow status is complete and initiated 60 days before, this workflow instance will be deleted. 
To delete all these old workflow instances, SharePoint runs a timer job named "Workflow Auto cleanup".

This deletion after 60 days is a default setting and is setup like that to avoid site performance issues

To retain these workflow instances

Browse to Central Administration -> Operations -> Timer Job definitions -> Disable Workflow Auto Cleanup task.

P.S.: Please note that this is not a Microsoft best practice to disable this timer job.

Monday, January 12, 2015

Documents are not visible with Read permissions on SharePoint Document Library

Issue Description

End user is not able to see a file in the document library. Users with Read Only permissions do not see the file. If permissions on this library is changed to anything else (Edit, Contribute, etc.) they can see the file. The permissions on the document are inherited from the library.


In the Versioning Settings of the library, "Who should see draft items in this document library" was set to "Only users who can edit items”.

Change this to "Any user who can read items".